The school collects personal information, including sensitive information about pupils and parents or guardians before and during the course of a pupil’s enrolment at the school. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the school to provide schooling to pupils enrolled at the school, exercise its duty of care, and perform necessary associated administrative activities, which will enable pupils to take part in all the activities of the school. Some of the information collected is to satisfy the school’s legal obligations, particularly to enable the school to discharge its duty of care.
Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts, Public Health and Child Protection laws. Health information about pupils is sensitive information within the terms of the Australian Privacy Principles (APPs) under the Privacy Act 1988. The school may ask you to provide medical reports about pupils from time to time. Personal information collected from pupils is regularly disclosed to their parents or guardians. The school may disclose personal and sensitive information for educational, administrative and support purposes.
This may include to:
other schools and teachers at those schools
government departments
Townsville Catholic Education Office (TCEO), the Queensland Catholic Education Commission (QCEC), the Townsville Diocesan Office and local parishes, other related church agencies/entities and schools within other Dioceses
medical practitioners
people providing educational, support and health services to the school, including specialist visiting teachers, coaches, volunteers, counselors and providers of learning and assessment tools
assessment and educational authorities, including the Australian Curriculum Assessment and Reporting Authority (ACARA)
people providing administrative and financial services to the school, and
anyone you authorise the school to disclose information to, and anyone to whom the school is required or authorised to disclose the information to by law, including child protection laws.
The school uses online or ‘cloud’ service providers to store personal information and to provide services to the school that involve the use of personal information. This personal information may be stored in the ‘cloud’ which may be situated outside Australia. Further information about the school’s use of online or ‘cloud’ service providers is contained in the Diocesan Education Council (DEC) Privacy Policy.
The DEC Privacy Policy, accessible on the school’s website, sets out how parents or pupils may seek access to and correction of their personal information which the school has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the school’s duty of care to the pupil, or where pupils have provided information in confidence. Any refusal will be notified in writing with reasons if appropriate. The DEC Privacy Policy also sets out how parents and pupils can make a complaint about a breach of the APPs and how the complaint will be handled.
The school may engage in fundraising activities. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the school’s fundraising activities solely for that purpose. The school will not disclose your personal information to third parties for their own marketing purposes without your consent.
On occasion, information such as academic and sporting achievements, pupil activities and similar news is published in school newsletters and magazines, intranet, social media pages and website. This may include photographs and videos of pupil activities such as sporting events, school camps and school excursions. The school will obtain permissions from the pupil’s parent or guardian (and from the student if appropriate) if the school would like to include such photographs, videos or other identifying material in promotional material or otherwise make this material available to the public such as on the internet.
The school may include pupils’ and pupils’ parents’ contact details in a class list and school directory. If you provide the school with the personal information of others, such as doctors or emergency contacts, the school encourages you to inform them that you are disclosing that information to the school and why.
SPECIAL FAMILY CIRCUMSTANCES
This section requests additional information about parents/guardians/carers, so that we can are aware of family arrangements eg foster care, contact arrangements, access restrictions. Please provide Family Court Orders detailing access restrictions and parenting plans, and inform the school as soon as possible about any changes to your family arrangements.
STUDENT MEDICAL INFORMATION
Health information is requested so that our staff can properly care for your child. Please ensure this is up-to-date, as incomplete or inaccurate health information may put your child’s health at risk. We require details of student medical conditions and/or disabilities, and medication they may need whilst at school. It is the responsibility of the parent/guardian/carer to provide medication to the school in an authorised pharmacy packet.
Inform the school if your child develops a medical condition that may require regular or emergency attention from school staff. In the event that this information is not provided, the school will not be liable for any failure to render assistance to the child. Medical information will be shared with school staff on a “need to know” basis. Relevant sections of your child’s medical records may be held at the school in suitable locations to ensure that appropriate action is taken in emergencies.
Please contact your school if you require further information or clarification regarding the Catholic Education – Diocese of Townsville Office Medications Policy as per The School Administration Handbook. Always seek the guidance from your school regarding any medications.
ENROLMENT CONTRACT
This section is completed by the parent/ guardian/carer of the child and outlines conditions which all parties to this Contract of Enrolment will abide by.
CONSENTS
Consent is required by the parent/guardian/carer of the child for all Category A (short duration and day) activities and all Category B (extended activities/excursions) activities. Consent is also required by the parent/guardian/carer of the child for media, social media and communication releases. Such material will be used for the purposes of advertising, promotion, media publicity, publication, and display for any Catholic Education – Diocese of Townsville or Queensland Catholic Education Commission purpose in whole or in part.
These consents are ongoing. If you wish to withdraw consent, please inform the school in writing
List of Parental Occupation Groups
If you are not currently in paid work but has had a job in the last 12 months or have retired in the last 12 months, please use your last occupation. If you have not been in paid work in the last 12 months, use the number 8.
GROUP 1
SENIOR MANAGEMENT IN LARGE BUSINESS ORGANISATION, GOVERNMENT ADMINISTRATION AND DEFENCE, AND QUALIFIED PROFESSIONALS
Senior Executive/Manager/Department Head in industry, commerce, media or other large organisation. Public Service Manager [Section Head Or Above], Regional Director, Health/Education/Police/Fire Services Administrator. Other Administrator [School Principal, Faculty Head/Dean, Library/Museum/Gallery Director, Research Facility Director]. Defence Forces Commissioned Officer. Professionals Generally have degree or higher qualifications and experience in applying this knowledge to design, develop or operate complex systems; identify, treat and advise on problems; and teach others. Health, Education, Law, Social Welfare, Engineering, Science, Computing professional. Business [Management Consultant, Business Analyst, Accountant, Auditor, Policy Analyst, Actuary, Valuer]. Air/Sea Transport [Aircraft/Ship's Captain/Officer/Pilot, Flight Officer, Flying Instructor, Air Traffic Controller].
GROUP 2
OTHER BUSINESS MANAGERS, ARTS/MEDIA/SPORTSPERSONS AND ASSOCIATE PROFESSIONALS
Owner/Manager of farm, construction, import/export, wholesale, manufacturing, transport, real estate business Specialist Manager [finance/engineering/production/personnel/industrial relations/sales/marketing] Financial Services Manager [bank branch manager, finance/investment/insurance broker, credit/loans officer] Retail Sales/Services Manager [shop, petrol station, restaurant, club, hotel/motel, cinema, theatre, agency] Arts/Media/Sports [musician, actor, dancer, painter, potter, sculptor, journalist, author, media presenter, photographer, designer, illustrator, proof reader, sportsman/ woman, coach, trainer, sports official] Associate Professionals generally have diploma/technical qualifications and support managers and professionals. Health, Education, Law, Social Welfare, Engineering, Science, Computing technician/associate professional Business/Administration [recruitment/employment/industrial relations/training officer, marketing/advertising specialist, market research analyst, technical sales representative, retail buyer, office/project manager] Defence Forces Senior Non-Commissioned Officer
Group 3
TRADESMEN/WOMEN, CLERKS AND SKILLED OFFICE, SALES AND SERVICE STAFF
Tradesmen/Women generally have completed a 4 year Trade Certificate, usually by apprenticeship. All tradesmen/women are included in this group. Clerks [bookkeeper, bank/PO clerk, statistical/actuarial clerk, accounting/claims/audit clerk, payroll clerk, recording/registry/filing clerk, betting clerk, stores/inventory clerk, purchasing/order clerk, freight/transport/shipping clerk, bond clerk, customs agent, customer services clerk, admissions clerk] Skilled office, sales and service staff. Office [secretary, personal assistant, desktop publishing operator, switchboard operator] Sales [company sales representative, auctioneer, insurance agent/assessor/loss adjuster, market researcher] Service [aged/disabled/refuge/child care worker, nanny, meter reader, parking inspector, postal worker, courier, travel agent, tour guide, flight attendant, fitness instructor, casino dealer/supervisor]
GROUP 4
MACHINE OPERATORS, HOSPITALITY STAFF, ASSISTANTS, LABOURERS AND RELATED WORKERS
Drivers, mobile plant, production/processing machinery and other machinery operators. Hospitality staff [hotel service supervisor, receptionist, waiter, bar attendant, kitchenhand, porter, housekeeper] Office assistants, sales assistants and other assistants. Office [typist, word processing/data entry/business machine operator, receptionist, office assistant] Sales [sales assistant, motor vehicle/caravan/parts salesperson, checkout operator, cashier, bus/train conductor, ticket seller, service station attendant, car rental desk staff, street vendor, telemarketer, shelf stacker] Assistant/aide [trades' assistant, school/teacher's aide, dental assistant, veterinary nurse, nursing assistant, museum/gallery attendant, usher, home helper, salon assistant, animal attendant] Labourers and related workers Defence Forces ranks below senior NCO not included above Agriculture, horticulture, forestry, fishing, mining worker [farm overseer, shearer, wool/hide classer, farm hand, horse trainer, nurseryman, greenkeeper, gardener, tree surgeon, forestry/logging worker, miner, seafarer/fishing hand] Other worker [labourer, factory hand, storeman, guard, cleaner, caretaker, laundry worker, trolley collector, car park attendant, crossing supervisor]
Mar02
We are in week 6 of Term 1 There are 10 weeks in Term 1